Navigating New Executive Order Changes: Compliance Strategies for Your Business

The regulatory landscape is evolving, and recent executive orders from the Trump administration bring key updates that could impact workplace policies and compliance efforts. With increased immigration enforcement and shifts in Diversity, Equity, and Inclusion (DEI) regulations, businesses of all sizes must remain vigilant in aligning with federal requirements.

At Syndeo, we are committed to helping our clients navigate these changes with clarity and confidence. Below, we break down what these updates mean for your business and how we can support your compliance efforts.

Immigration Enforcement: How to Prepare for Audits and Raids

The administration has placed a renewed emphasis on workplace immigration enforcement. U.S. Immigration and Customs Enforcement (ICE) has announced plans to escalate worksite investigations, meaning employers must be prepared for audits or, in rare cases, on-site enforcement actions.

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ICE Audits vs. Raids: What Employers Need to Know

An ICE audit typically begins with a Notice of Inspection, which requires employers to provide I-9 forms and related documentation within three business days. This means businesses must be proactive in ensuring all forms are completed accurately and kept up to date. Failing to comply within the given timeframe can lead to fines or further scrutiny. If your business receives a Notice of Inspection, it is crucial to act quickly. Contact Syndeo immediately so we can provide guidance and support. Our team will help you gather and verify all necessary documentation to ensure compliance, minimizing potential risks. We will also assist you in responding to the inspection and submitting records on time, helping to safeguard your business from penalties.

ICE raids, on the other hand, are unannounced enforcement actions that may involve immediate inspections and, in some cases, the detention of employees. These situations can be stressful and disruptive to operations. If your workplace is subject to a raid, the first step is to contact Syndeo and your legal counsel immediately. It is important to request and review the warrant, ensuring law enforcement officials are acting within their authority. However, interfering with the process could result in legal consequences, so employers should remain cooperative while ensuring they understand the scope of the search. Employers should also document any property or records seized and maintain detailed records of the entire event. This documentation can be invaluable in responding to any legal challenges that may arise.

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I-9 Compliance: Avoid Costly Fines and Penalties

With increased oversight on employment verification, it is more important than ever for employers to ensure I-9s are completed accurately and timely by both the employee and employer representative. Non-compliance can result in significant fines, which have recently been increased to reinforce the importance of following immigration laws. Paperwork violations alone can range from $281 to $2,789 per individual, while employing unauthorized workers can lead to first-offense fines ranging from $698 to $5,579 per worker. These penalties highlight the need for thorough compliance and accurate record-keeping to avoid costly repercussions.

How Syndeo Helps You Stay Compliant

At Syndeo, we provide support to help our clients comply with immigration regulations. Our services include conducting I-9 compliance reviews to identify and correct potential issues before they become problems. We offer guidance on the correct completion and maintenance of I-9 forms, ensuring businesses follow best practices. If your business faces an ICE audit or enforcement action, our team is ready to assist you in responding effectively and mitigating risk. Additionally, we help develop compliance strategies to prevent future violations and stay ahead of regulatory changes.

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DEI Policy Updates: What Small Businesses Need to Know

Recent updates to federal DEI enforcement primarily major corporations, large airlines, law enforcement and federal government agencies. However, these changes serve as a reminder for all businesses to uphold fair and legal workplace policies. Small and medium-sized businesses should focus on ensuring their hiring, promotion and employee training practices comply with anti-discrimination laws such as Title VII of the Civil Rights Act. Ensuring compliance not only protects businesses from potential legal challenges but also fosters an inclusive and welcoming work environment.

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Syndeo’s Support: Ensuring Compliance and Fair Hiring Practices

To help businesses stay compliant, Syndeo offers a comprehensive review of employee handbooks, workplace policies and hiring procedures. We ensure that these documents align with current employment laws and provide guidance on maintaining fair employment practices. Our team also assists our clients in adhering to anti-discrimination laws, wage and hour regulations and other key compliance areas. Additionally, we offer training on essential topics, such as harassment prevention, fair hiring practices and employee relations, equipping businesses with the knowledge to promote a compliant and respectful workplace.

Proactive Compliance: Stay Ahead of Compliance Challenges

As workplace regulations continue to evolve, it is essential for businesses to remain proactive in compliance efforts. Understanding and adhering to these changes can help businesses avoid penalties and create a legally sound work environment. Syndeo is here to provide expert guidance and hands-on support, ensuring that you stay informed and prepared for any regulatory updates.

If you have any questions or need assistance with compliance, reach out to your Syndeo HR Business Partner today. Together, we can ensure your business remains compliant and well-prepared for the future.

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